A user is an individual person who uses your PlanetIntra, or a group of people who use the same username e.g. Guest.
You can add users and information about them such as e-mail addresses and personal information.
A user need not be assigned to any department or group to see documents. However, if a document belongs to a group that only allows group-members to see it, then the user will also need to be assigned to that department and group to see it.
A user can be a member of many departments, and many groups within those departments.
A user may also be a System, Department or Group Administrator, which allows them complete control over documents and users in a particular area.
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